Virginia State Government Administrative Assistant in Prince Edward, Virginia

Position Information
Job Description

Longwood University is an institution of higher learning dedicated to the development of citizen leaders who are prepared to make positive contributions to the common good of society. In support of this mission, we invite qualified applicants to apply for the position of Administrative Assistant/Administrative & Office Specialist III in Speech, Hearing and Learning Services (SHLS).


  • Prepares superbills for all clients scheduled, greets clients and ensures necessary paperwork is completed

  • Answer phones and emails from the public

  • Gather intake information when receiving a referral for services

  • Receives and prepares funds for deposits and reconciles deposits in accordance with University procedures

  • Schedules clients for services at SHLS, manages client and classroom schedules

  • Sort incoming mail

  • Maintain client files

  • Reviews entries in students’ on-line tracking system and produces monthly reports

  • Maintains spreadsheet for SHLS clients, donors and external supervisors

  • Creates and tracks travel authorizations and expense vouchers

  • Manage requests for records to and from SHLS, ensuring compliance with HIPAA

  • Maintains and manages SHLS inventory Pay Band 3. This is a restricted-classified position, which means the position will be available only as long as funding is available. Commonwealth of Virginia benefits accompany this position. A successful criminal background check is required. Position will be posted a minimum of five days. Review of applications will begin immediately. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Submit a completed Commonwealth of Virginia application online at Applicants must include all qualifications and work history on the State application. Consideration for an interview is based solely on the information within the application. Resumes will not substitute for a complete application.

Human Resources Longwood University 201 High Street Farmville, VA 23909 Phone: 434-395-2074 Fax: 434-395-2666 Email:

In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in need of accommodations in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or

The Annual Fire and Security Report(s) include campus security information, campus fire statistics, safety procedures, and provides statistics for criminal and disciplinary offenses. The report(s) are provided annually in compliance with the Clery Act and the Higher Education Opportunity Act (HEOA). Longwood University’s Annual Safety and Security report and the Annual Fire Safety report is available at: A hard copy of the Annual Security and Fire Safety reports and/or a copy of the Fire Log are maintained at the Longwood Police Office and will be provided upon request.

A diversified workforce is an important part of our strategic plan. EOE/AA (10/11/2017)

Minimum Qualifications


  • High school diploma or equivalent; Associates degree preferred

  • Work experience as an administrative assistant in a medical office

  • Experience managing and reconciling deposits

  • Work experience in an electronic scheduling system

  • Work experience with electronic medical records

  • Experience managing client files in accordance with HIPAA

  • Experience with Microsoft Office suite

  • Higher education experience preferred

  • Excellent customer service skills

  • Excellent oral and written communication skills

Contact Information

Human Resources







201 High Street Farmville, VA 23909

Working Title: Administrative Assistant

Role Title: Admin and Office Spec III - 19013

Job Open Date: 10/13/2017

Open Until Filled: Yes

Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: No

Hiring Range: Pay Band 3

Agency: Longwood University (214)

Location: Prince Edward - 147

Sublocation: Farmville

Position Number: R0047

Job Posting Number: 1030342

Type of Recruitment: General Public - G

Does this position have telework options?: No

Bilingual/Multilingual Skill Requirement/Preference: No

Job Type: Full-Time (Salaried)

Job Type Detail: Restricted Full-Time Salaried - Non Faculty- FTS-1R

Pay Band: 03