Virginia Tech Program Assistant in Blacksburg, Virginia

The Virginia Tech Language and Culture Institute (VTLCI) is seeking qualified candidates for the position of Program Assistant to provide general administrative support as part of the front office/reception area. General responsibilities of this position include: Accurately, courteously, and diplomatically responding to student, staff and faculty inquires; Accurately ordering and processing purchase requests, invoices, and reimbursements; Processing travel loans and reimbursements for LCI employees; Providing administrative support to assist in drafting and mailing assigned correspondence; Accurately entering into and accessing data from LCI and VT databases; Maintaining electronic and hard copy files and other duties as assigned to ensure efficient operation of the front office/reception area. This position will also assist with a number of logistical, fiscal and payroll responsibilities including: Packaging and shipping of materials for recruitment fairs and meetings; Assist with making travel arrangements and reservations; Creating and mailing invoices to students and student sponsors; Posting student and sponsor payments in the student enrollment database; Inputting and uploading student applications, student documents, and student data into the student enrollment database, and processing disbursement requests and P-14’s.